Reach quorum without knocking on doors
HOA Ballots runs online votes for homeowner and condominium associations. Owners vote from their phone in a minute, the board watches turnout climb toward quorum, and every owner gets a receipt of the vote they cast.
- One vote per unit
- Secret ballots stay secret
- Any phone, no app
Good proposals fail on turnout, not votes
Most associations need a share of every unit to take part before anything can pass. When owners don't show up, the vote never happens.
- Ballots go out by mail, and most never come back.
- Volunteers knock on doors for proxies the week of the meeting.
- The meeting opens without quorum, adjourns, and everyone starts again.
- Or the bar gets lowered, and owners lose their say.
HOA Ballots raises participation instead of lowering the bar.
How it works
From the board's draft to a certified result, in four steps.
- 1
Set up the ballot
Import your roster from a spreadsheet. Write each question in its exact wording, with the threshold it needs, secret or recorded, and a closing date.
- 2
Owners vote from their phone
Each owner signs in with a one-time code sent by email. One vote per unit, and they can change it until the ballot closes.
- 3
Watch quorum come in
Turnout climbs against quorum live. See which units haven't voted yet, so you remind the right neighbors.
- 4
Close and publish results
Results show turnout, quorum and whether each question passed. Every owner can download a receipt of their vote.
One place for everyone in the vote
For self-managed associations and the managers who run several.
Boards
Draft each ballot with its exact wording and threshold, watch turnout against quorum, and run check-in on meeting day.
Owners
Vote from any phone with a one-time code, change your vote until the ballot closes, and keep a receipt.
Community managers
Run every association you manage from one sign-in, each with its own roster, ballots and records.
Everything a vote needs, and nothing it doesn't
Ballots for bylaw amendments, budgets and rule changes, with results that show their working. Discussion threads and e-signed proxies are next.
Owners vote on the exact question
No more summaries that leave room for argument. Every owner reads the same wording and knows what it takes to pass.
- Each question shows the threshold it needs
- One vote per unit; co-owners share it and see who changed it
- Change your vote until close; the latest choice counts
- Secret ballots: the board sees who voted, never how
Questions get answered before the vote
A thread under every ballot means a question is asked once and answered for everyone, in the open.
- Board replies are labelled, so owners know which answer is official
- Owners post by name, never by address
- Moderation shows a public reason
- The thread closes with the vote and stays as a record
Proxies signed in a minute, from any phone
For the annual meeting, owners who can't attend will give their proxy without printing, scanning or chasing anyone. Boards already run meeting check-in and quorum on the day.
- The owner picks the holder: the board or another homeowner
- Drawn e-signature, on wording the board approves
- Revoke or replace it until the meeting
- Check-in on the day counts proxies toward quorum
Every result shows its working
When the ballot closes, the outcome comes with the numbers behind it, so nobody has to take anyone's word for it.
- Turnout and quorum, counted from the units eligible at opening
- Each question's threshold, with pass or fail
- Owners download a receipt of the choices recorded for their unit
- Coming soon: a board member certifies the result, with a fingerprint anyone can check
Built so a result holds up
A disputed vote costs a community more than a failed one. Every ballot keeps the evidence a board needs when someone asks how the count was reached.
One vote per unit
Eligibility is fixed when the ballot opens. No unit is added or dropped mid-vote.
Secret means secret
On a secret ballot the board sees which units voted, never how.
A receipt for every vote
Owners download a PDF of exactly what was recorded for their unit.
An audit trail of every action
Who created, opened, closed or voted on a ballot, and when. Never how a unit voted.
Co-owners see every change
Any owner of a unit can cast or change its vote, and all of them see who made the latest change.
Your community's data, kept apart
Each association's roster, ballots and records are isolated from every other.
Keep your management software. Add the vote.
Most HOA platforms bundle voting as one tab among dues, work orders and violation letters. HOA Ballots does one job: getting your community's decisions made, fairly and on the record.
- Voting
- Suites: One tab among dues, work orders and violation letters
- HOA Ballots: The whole product
- Ballots
- Suites: A basic poll
- HOA Ballots: Exact wording, a threshold per question, secret or recorded
- Proxies
- Suites: Paper forms, scanned and counted by hand
- HOA Ballots: Meeting check-in that counts toward quorum; e-signed proxies coming soon
- Results
- Suites: A spreadsheet export
- HOA Ballots: Pass or fail per question, turnout against quorum, and a receipt for every owner
- Switching
- Suites: Move your accounting and records
- HOA Ballots: Nothing to move. Bring your roster as a spreadsheet
Questions boards ask
Straight answers on the law, secrecy and what owners need. Not legal advice.
Is online voting allowed for our association?
In Florida, yes. Section 720.317 (homeowner associations) and section 718.128 (condominiums) let an association vote online once the board adopts a resolution and owners consent. The system has to confirm each owner's identity, give a receipt, and keep ballots for recount. Other states, and your own governing documents, have their own rules, so check with your association's attorney before your first online vote.
Do owners need to download an app?
No. HOA Ballots works in the browser on any phone or computer. Owners sign in with a one-time code sent to their email, so there is no password to forget.
Can the board see how I voted?
Not on a secret ballot. The board sees which units voted, never how, so it can remind neighbors without knowing their choice. On a recorded ballot the board does see each unit's choice, and owners are told before they vote.
How do co-owners vote?
A unit has one vote. Any of its owners can cast it or change it until the ballot closes, and they all see who made the latest change.
Can an owner of several units vote each one?
Yes. Each unit has its own vote, and an owner of several units gets a separate vote card, and a separate receipt, for each.
How long does a ballot stay open?
As long as your board decides. A ballot can stay open for days or weeks, so owners vote when it suits them instead of on one evening at the clubhouse.
Do we have to replace our management software?
No. HOA Ballots does voting and proxies only, and works alongside whatever your manager already uses. Bring your owner roster as a spreadsheet.
Which languages do owners see?
English today. Spanish, French, Portuguese and Hebrew are being added before our pilot communities go live.
Start with a 90-day pilot
See turnout change on one real question before you commit. Write to us at contact@hoa-ballots.com, or walk through a ballot from the owner's side in the demo first.
- Month 1
Set up
Your board adopts its online-voting resolution and imports the owner roster. Owners sign in.
- Month 2
First ballot
One specific question, open long enough for every owner, with turnout tracked live against quorum.
- Month 3
Review
Results, turnout and owner feedback reviewed with your board, before you decide what comes next.